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This increases the size of the rest of the chart elements slightly, but you still cannot move or resize them. You can hide the pivot field buttons: from the Pivot Table toolbar, click Pivot Chart, then Remove Pivot Chart Field Buttons. The pivot fields take up lots of space in the chart, and it is impossible to move or resize the elements in a pivot chart. They are not as flexible as regular charts, though. Pivot charts allow the user to rearrange pivot fields right within the chart. The pivot table will produce a pivot chart if you use it directly as the source data. The resulting pivot table is shown below right. Drop the Responses field label into the Rows area of the pivot table, and drop another copy of it into the Data area. In the sheet shown below left, the pivot table is located in cell C1 of the worksheet containing the data.

Select the range and create a pivot table (Data menu). Insert a header, "Responses", at the top of the column of data. If there are more than about five or six categories (wedges), pie charts become cluttered. It is harder to compare the areas (or angles) of wedges than the lengths of bars: in the pie below, for example, Unchanged and More Likely look about the same. While proportions are shown graphically in a pie chart, except for proportions of 25% or 50%, it is not easy to visually determine what these proportions are, unless data labels are used to show the percentages.

Their sole benefit is that they show each category's proportion of the total of all categories. For a number of reasons, however, pie charts are not as effective as bar or column charts. Pie charts are very widely used, and people are comfortable with them because of their wide use. In general, however, the bar chart can contain more labels, and longer labels, without legibility issues. This is not a problem in the column chart below, because there are only three labels, and none contain much text. Of the three types, a bar chart may be the best option, because the category labels can be fairly long without wrapping and without the need to incline them from horizontal. To create a bar, column, or pie chart, select this range or any single cell in the range, and run the chart wizard. In cell D2, enter this formula: =COUNTIF($A$1:$A$15,C2)Ĭopy cell D2, select D3:D4, and paste to complete the consolidated table. To use formulas to consolidate the list of responses, first place the unique responses into a range, as shown in C2:C4 in the table at left. You need to consolidate the text values and calculate the occurrences of each value, using a set of COUNTIF formulas, or a pivot table. You would like to plot these values, but an Excel chart cannot create a sensible chart from such a range. You have a column of text values, such as the list at left. Consolidate Text Data for Excel Charting The Problem